Project Coordinator, Media Advocacy

What's your motivation? Opportunity? Creativity? Contribution? It's all part of working for the American Heart Association---where you can combine professional growth with personal fulfillment. So if you're considering a new and rewarding career, consider the American Heart Association. We have an excellent opportunity for a Project Coordinator in our Communications department. This position will be located in our office in Washington, D.C. Provide administrative and support to communications and advocacy staff, with primary focus on communications staff. Responsibilities include word processing, handling and routing media inquiries, managing the department's media database and local spokesperson database, assisting with project management, scheduling meetings and appointments and providing support to the Director of Communications. Major Responsibilities: 1. Provides support to the Director of media advocacy and communications managers as needed; including, making travel arrangements, filing, and other administrative support. 2. Coordinates the distribution of news releases and other materials to media and other affiliates. 3. Creates and updates media lists. Responds to media inquiries as needed. 4. Assists communication staff with various projects, including coordinating mailings and preparing plans for events and projects. Knowledge of AHA federal advocacy issues to provide support for specific advocacy activities. 5. Maintains departmental filing system. 6. Scans selected daily newspapers and online news outlets each morning for AHA related articles and distributes articles to staff. 7. Screens inquiries from news media, public relations firms and other organizations and handles/routes them within department. 8. Acts as a back-up for receptionist when needed and helps with lunch hour coverage for reception desk. 9. Localizes and sends out AHA statements, advisories and VNRs as needed. 10. Coordinates media on-call schedule. 11. Maintains report of all media coverage. 12. Communicates with vendors and supports business manager on various office projects. 13. Performs other duties as assigned.

Minimum Qualifications: 1. High School diploma or higher. 2. Skills in Windows software applications including Word, Excel, Access, E-mail and other applications. 3. Knowledge of business English, Spelling grammar and punctuation. 4. 2-3 years administrative experience. 5. Skill in written and oral communications including conversing by phone. 6. Ability to proofread copy for accuracy. 7. Ability to work in a team environment and interact with staff, volunteers and public. 8. Ability to prioritize multiple projects in a fast paced environment. 9. Ability to read and understand procedures, manuals, correspondence and general text. 10. Ability to maintain discretion with confidential data. 11. Ability to operate typical office equipment, i.e., copier, printer, fax, telephone, postage machine and scale. Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. To apply for this position or to see other opportunities with the American Heart Association please visit www.heart.org/careers. We no longer accept mailed, faxed or e-mailed resumes. Please apply for positions directly through our website. Only those candidates deemed most qualified by the hiring manager will be contacted to interview. The American Heart Association is an Equal Opportunity Employer and works to prohibit discrimination and to assure fair and uniform treatment of applicants and employees in all aspects of Human Resources administration without regard to political or religious opinions or affiliations, membership or non-membership in employee organizations, age, sex, disability, race, color, national origin, religion, sexual orientation, marital status or any other non-merit factor.